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Workspace

Central hub for projects. Name, set domain, invite members. Switch easily. Manage storage & settings.

Gaurav Aery avatar
Written by Gaurav Aery
Updated over a week ago

A workspace in KiteSuite is a central hub for organizing and managing multiple projects. Create a workspace by naming it, setting a domain, and optionally inviting team members. Existing users can create new workspaces from their profile. Switch between different workspaces from your profile with the plus icon. Workspace settings provide details like name, owner, and storage. You can rename the workspace and manage storage for each workspace.

In this article, we’ll show you how to easily manage and control your KiteSuite workspace.

Workspace

Think of a workspace as a digital container, much like a folder on your computer. Within this workspace, you have the flexibility to organize and manage multiple projects efficiently. It serves as a central hub where you can keep everything neatly arranged, making it easier to collaborate and stay organized across various tasks.

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Workspace name & domain limitations

Category name

User input

Workspace name

  • Alphanumeric values

    check
  • Min 3 & Max 30 words

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  • Multiple workspaces with same name

    check

Workspace domain name

  • Alphanumeric values

    check
  • Min 3 & Max 20 words

    check
  • Multiple workspaces with same domain

    close

How to create a workspace

1st way

If you are a new user in the KiteSuite after successfully signing up, you can reach out to the following screen.

Step 1: Name Your Workspace: Give your workspace a name that makes sense to you.

Step 2: Domain Name: A web address (domain name) will be made automatically. You can change it if you like.

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For example, if you named your workspace “Dummy Workspace” and the domain is “dwew4”, your web address will be “https://kiteweb.rudraserver.com/dwew4/”.

As per the above input, your URL would be “https://kiteweb.rudraserver.com/dwew4/”.

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Step 3: Create Workspace: Click this button.

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Step 4: Team or No Team: Now, you have two choices.

  • Invite Team Members: You can add people to your workspace right away.

  • Just Me: If you want to add members later, pick this one for now.

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Step 5: Continue: Click the button.

Step 6: Create a Project: You’ll get to a screen where you can
​make your first project.

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That’s it! Your workspace is ready to go. Congratulations!

2st way

If you’re already in a workspace, you can create another one like this:

Step 1: Click on your profile, then the “+” icon.

profile

Step 2: The “Present” text represents the current workspace.


Click “Create Workspace”.

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Step 3: Now, repeat the process according to step-1.

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Congrats, you’ve made your workspace!

Switch to the workspace

KiteSuite offers a versatile feature that allows you to create and manage
multiple workspaces with ease. You can create as many workspaces as
needed and seamlessly switch between them using the following steps:

  • Clicking on your user profile icon.

switch-workspace

  • If you currently have only one workspace (let’s call it
    “Workspace1”), it will be the only one visible in the workspace
    panel.

workspace-pannel

  • When you create a second workspace, it automatically takes the first position in the list. This means that any previously created workspaces, such as “Workspace1,” will be
    moved last in the list. This reordering process continues as you create up to five workspaces.

  • In essence, if you create five workspaces one after another, the most recently created workspace, which would be the fifth one, will be displayed at the first of the list. Meanwhile, the first workspace you created will be pushed to the last. This dynamic
    arrangement ensures that your most actively used workspaces are easily accessible at the beginning of your workspace list.

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  • In your profile’s workspace list, you’ll find that only the most recent five workspaces are visible at any given time.

recent-workspace

You can effortlessly switch between workspaces by simply clicking on the
workspace you want to access.

  • To switch to a workspace that isn’t in the recent list, simply click on the plus icon. This will open up a menu displaying all your workspaces.

add-new-workspace

From this list, you can select the specific workspace you want to switch to, allowing for seamless navigation between your various workspaces.

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  • You have the flexibility to be actively engaged in multiple workspaces simultaneously. There are no restrictions that require you to focus on just one workspace at a time. You can freely access and work within multiple workspaces according to your needs and preferences.

Workspace setting

In the workspace settings, you can find all the important details about your workspace. This includes the workspace name, owner, and other information. Let’s break it down:

Workspace detail

To access your workspace details, Click on the profile -> click on the “Workspace Setting” button. On this page, you’ll see:

workspace-setting

Workspace name

This is the name of your workspace.

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Workspace key

You can find and copy the workspace key.

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Type & Owner

Check the type of workspace and who the owner is. This type is set within the signup flow.

coppy-key

Total storage

See how much storage space your workspace has. The amount depends on your subscription plan.

total-storage

What the KiteSuite is considered in storage

In KiteSuite, “storage” includes all the files and attachments you add. This means anything you upload, whether it’s in an item, an item comment, a document section, or a chat (project or individual), takes up storage space.

Each attachment can be as big as 250 MB, regardless of your subscription plan. So, if you’ve uploaded 10 files, your storage is calculated as 10 files multiplied by 250 MB each.

In short, whenever you put something in KiteSuite, it uses up your storage space, and each attachment can be up to 250 MB in size, no matter your plan.

Rename the workspace

You can also change your workspace’s name from the workspace settings page.

Step 1: Click on the profile -> click on the “Workspace Setting” button.

edit-workspace

Step 2: Click “Edit.”

edit-workspace

Step 3: Change the workspace name. Click “Save.”

workspacename
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