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Tracking work progress with KiteSuite's burndown project report

Gaurav Aery avatar
Written by Gaurav Aery
Updated over a week ago

This report provides a comprehensive overview of your team's performance, offering insights into your progress and proximity to achieving your goals within a specified work period. Think of the burndown chart as a navigational tool that helps steer you toward your intended destination. It also offers visibility into the outstanding tasks required to meet the sprint goal.

Here are the key functionalities enabled by this report:

  • Monitor the overall project's status by tracking the number of tasks completed and gaining an understanding of the remaining workload.

  • Leverage the guidance offered to complete pending tasks or refine estimates that are still outstanding.

  • Effortlessly assess your team's advancement in relation to the recommended project plan.

  • Save or distribute the report as required for future reference or sharing purposes.

  • You have the option to export this report as well.

How to read the burn-down chart

To make sense of the burn-down chart, it's essential to have information in it. To get that data, you must begin a sprint from your backlog. Imagine you've initiated a sprint with two tasks.

when you open the burndown chart, it appears as depicted below.

Let's categorize the burn-down report into four distinct sections:

  1. Sprints & estimation field

  2. Start date & end date

  3. Graph data

  4. Tabular data

Sprints & estimation field

In the sprint dropdown, you can find completed and ongoing sprints. You can choose a sprint to check its progress.

In the estimation field, you can select whether you want to see progress in terms of estimates or item counts, depending on your preference.

Start date & Due date

Here, you'll see the start and due dates for the selected sprint, providing a clear timeframe.

Graph data

Our Prerequisites are:-

Sprint needs to be started : Date: 28 Sep 2023 - 4 oct 2023

Estimated field : Item Count

To track your team's activity, look at the graph. It includes three elements:

These are the following:-

  • Remaining items: Shown in red, these represent unfinished work.

  • Guideline: In orange, it offers a goal for your team to follow.

  • Dashed black line: This line represents the current date.

On the Y-axis, you find "Item Count," and on the X-axis, "Date." The due date aligns with your sprint's start and end dates.

Hovering over the red circle reveals details about specific activities, like when the sprint started and how many issues it had.

Tabular data

The same data is presented in a table. You have two options:

Incomplete items

These are tasks that remain undone. Once they're marked as done, they won't appear here but will move to the burnup report.

In this section, you can view details like the item's name, ID, icon, epic name, assignee, status, and its estimated workload.

Scope changes log

  • The "Scope Change Log" is the last section of the report. It keeps a record of any updates made to your project after the sprint has begun. Currently, since no changes have been made, this section will display as empty.

  • If you decide to add a third task to your ongoing sprint, please ensure that the task's status is set to "To Do" or "In Progress." In such cases, this new task will appear in the burn-down chart. However, if you add an item with a "Done" status, it won't show in the burn-down chart but will instead be visible in the burn-up report.

  • After adding this new task, the scope log will be updated to include details such as the creation date and time, item name, and any associated epic names.

  • Initially, when the sprint started, there were only two items. However, after adding the new task to the ongoing sprint, the "Item Count" displayed in the chart will now show as 3.

Effect of scope changes log on the data

When you add a new item during an active sprint, it changes the scope. This affects both the graph and the table data.

Effect on the graph

  • When you look at the graph, you'll notice two red circles. The first one represents 2 items, which was the initial count when the sprint started. The second circle shows 3 items because you added one more task after the sprint began.If you decide to remove or move any item from the ongoing sprint, the graph will update accordingly. When you hover over these circles, you'll get more details about each item. For instance, if you remove all items, the circle that initially showed 3 items will move to zero, reflecting that there are no remaining tasks in the sprint.

Effect on the tabular

All incomplete items are listed in the "Incomplete Items" section. You can easily track your team's progress here.

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